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Using Excel PivotTables, Power Pivot and Power Query to Analyze Data

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Date(s): Aug 05, 2024 - Aug 06, 2024
Time: 8:00AM - 3:30PM
Registration Fee: $229.00
Cancellation Date: Aug 01, 2023
Location: Barbara Jordan Building Room 2.007
City: Austin

Course Description

Many advanced Excel users such a Mr. Excel have called Power Pivot the Best Thing to Happen to Excel in 20 Years.  This exciting new class will begin with a quick overview or refresher on how to create a Table and a basic PivotTable.  We will then move into more advanced PivotTable topics such as creating Measures, Calculated Fields and Calculated Items. And we will look at PivotTables settings.

Next, we will learn how to take multiple tables, add them to Excel’s Data Model, relate them and then create a Power Pivot.  We will look at the Get and Transform feature also called Power Query.  Power Query is often called a self-service Business Intelligence (BI) tool.  In newer versions of Excel, Power Query has been renamed Get & Transform because it allows you to connect to a source, combine and clean up data and then analyze the data.

We will learn how to write formulas both in Power Query and the Data Model. Many of these formulas will be like what you have used in Excel.  However, these formulas have a different structure and are often more powerful and work better with large data sets. And a major advantage is the ability to get new data or change data and then then simply refresh your query.  If you write formulas using a VLOOKUPS, INDEX and MATCH or IF statement in Excel, with large data sets you will be amazed at the speed of these newer features.  And if you write macros to clean up data, you might find these new features will work much better than a macro.

You may bring your own laptop if desired. Participant laptops available for use have Office 2016, not Office 365.

Potential CPE Credits: 14.0
Technical Hours: This class meets 14.0 CPE credits of technical training in compliance with Texas Admin. Code Rule 523.102.

Instruction Type: Live
Experience Level: ADVANCED
Category: Computer Software and Applications

Course Objectives

Upon completion of this course, participants will be able to:

Create a PivotTable and use the more advanced Power Pivot and Get and Transform feature.  The participant will also learn more efficient ways to clean up data and manage it.  Plus, the participant will learn shortcuts and software features that will improve their efficiency when using Excel.

Course Outline:


  • Best Practices for Arranging Data for use with Tables or PivotTables

  • Understand the difference between Filtering data and using Tables

  • Learn the power of Tables

  • PivotTables Basics

  • Learn to Refresh and Modify PivotTables

  • Work with Slicers and Understand How Slicers can help with Dashboards

  • Understand PivotTable Cache

  • Work with PivotTable Timelines


  • Creating Calculated Fields

  • Creating Calculated Items

  • Office 365 New Data Options

  • Changing the Design and Layout of your Pivot Table


  • What is Power Pivot

  • Importing Tables into the Data Model

  • Linking Tables

  • Using the Related() Function

  • Basic Calculations in the Data Model

  • Creating a PivotTable using Multiple Data Sheets


  • What is Power Query and where is it located in 2013, 2016 and Office 365

  • Types of Data Connections and Power Query Editor Window

  • Review and Change Data Types

  • Loading to the Data Models

  • Data Specific Editing Tools such as Text, Numbers, and Date Tools

  • Filling Data Up and Down

  • Splitting and Combining Columns of Data

  • Adding Conditional Columns

  • Using Formulas such as IF, AND and LOOKUP

  • Basic Understanding of M Functions like Text.PadStart

  • Aggregate vs Don’t Aggregate in a Pivot Table

  • Unpivoting Data

  • Merging Data and working with Joins


  • Creating a Measure using AutoSum

  • Deleting a Measure

  • Working with the New Measures Dialog Box

  • Understanding DAX Syntax

  • DAX Operators


  • Logical DAX Functions like IF, OR, AND

  • Using the SWITCH Function

  • Working with TEXT Functions


Should have an Intermediate to Advanced knowledge of Excel. You'll need to know VLOOKUP and IF statement.


Darla Cloud

Darla Cloud has been teaching computer classes for over 27 years. She has earned the various Microsoft Office certifications acknowledging her expertise in Microsoft products. Darla is also a Certified Public Accountant and a Certified Technical Trainer. In addition to Darla’s years of teaching, she has over seven years of accounting experience. Darla’s accounting experience and love of teaching help make her an excellent trainer. She has spent years learning tips, tricks and shortcuts that she will pass on during her classes.

Additional Information

TAC Rule 523.142(g) requires the CPE Sponsor to monitor individual attendance and assign the correct number of CPE credits. Participants will be asked to document their time of arrival and departure in compliance with this Rule. Additionally, attendance will be monitored throughout the day and CPE certificates will reflect actual attendance of each participant.

If you are making travel plans to come to Austin, we recommend making "refundable" air and hotel reservations or waiting until 14 days before the class to actually book your reservations. Courses are occasionally canceled or rescheduled due to low enrollment. We determine whether a course has enough participants 16 days prior to the course date. If we cancel or reschedule, we will email the participant and his or her billing contact no later than 14 days before the original class date.

A self-service vending area with beverages and snacks can be found on the first floor of our building next to the DPS office. There is also a refrigerator and microwave in our coffee bar area. Feel free to bring in your own drinks and food if you prefer.

You might want to bring a light sweater or jacket, as room temperatures vary.

To see answers to our Frequently Asked Questions, visit

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