A Performance Audit
An Audit Report on The University of Texas Medical Branch at Galveston’s Compliance with Requirements Related to the Historically Underutilized Business and State Use Programs
The University of Texas Medical Branch at Galveston (UTMB) should strengthen its HUB reporting processes and report complete and accurate data to the Office of the Comptroller of Public Accounts (Comptroller’s Office). Specifically, for fiscal year 2015 UTMB did not have adequate processes to identify and track its contracts, subcontracting expenditures, or bids. As a result, UTMB reported incomplete subcontracting expenditures and inaccurate supplemental information to the Comptroller’s Office.
UTMB did not monitor its prime contractors to ensure that they implemented their HUB subcontracting plans.
UTMB should strengthen its processes to help ensure compliance with State Use Program requirements and its existing policies and procedures. UTMB did not report its exceptions for fiscal year 2016 for the State Use Program as required.
For fiscal year 2015, UTMB did not have adequate processes in place to identify and track its contracts, subcontracting expenditures, and bids for reporting its HUB Program information. As a result, UTMB did not accurately report its HUB information to the Comptroller’s Office as required. Specifically, UTMB did not report complete and accurate information for the number of contracts it awarded to HUBs and non-HUBs, subcontracting expenditures, and the number of bids it received from HUBs.
Prior to awarding contracts, UTMB had processes that included reviewing and evaluating HUB subcontracting plans and documenting the subcontracting opportunities in solicitation documents or its reasons when no HUB subcontracting opportunities were probable. However, UTMB should strengthen its subcontracting processes to help ensure compliance with HUB subcontracting requirements after awarding the contracts.
For fiscal year 2015, UTMB had processes in place to ensure compliance with all three planning requirements tested. UTMB had processes in place to ensure compliance with all four outreach requirements tested.
UTMB did not report its exceptions for fiscal year 2016 to the State Use Program as required.
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