Although the University performed contract monitoring processes, it should strengthen some of those processes to ensure that it complies with applicable statutes, rules, and contract requirements.
For the construction services contract, the University conducted contractually required weekly meetings to discuss and update the status of the work after construction had begun.
However, the University did not ensure that the construction services contractor submitted all contractually required documentation in a timely manner or as specified in the contract.
For the architectural services contract, the University conducted contractually required regular meetings to discuss and update the status of the work as the plans progressed through
the various phases of the project. In addition, it reviewed the contractor’s proposed and completed designs throughout the project.
The University did not comply with requirements in Title 34, Texas Administrative Code, Section 20.285, to obtain updated HUB subcontracting
plans when the contractors added new subcontractors to the projects.
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