Between September 1, 2016, and May 31, 2017, the Department had significant weaknesses in its contracting processes and
lacked key controls to ensure that it consistently performed required activities related to contract planning, procurement, and formation.
By not having sufficient contracting processes, the Department:
Did not complete non-disclosure or conflict of interest statements for the contracts that auditors reviewed.
Did not document the justification for its selection of a vendor for a specific project for the three architectural and engineering contracts that auditors reviewed.
Did not consistently include (1) an abandonment or default clause, (2) a buy Texas clause, and (3) a technology access clause in contracts as the State of Texas Contract Management Guide required.
Did not include terms and conditions or specific pricing information in the purchase order for a $2.2 million emergency procurement that auditors reviewed.
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