Starting in October 2017, TxDOT stopped reporting information to the Texas Fleet System (TxFS), which is maintained by Office of the Comptroller of Public Accounts
(Comptroller’s Office), when it determined that submissions were resulting in the creation of duplicate records. Prior to October 2017, TxDOT did not always report
accurate information to TxFS related to vehicle maintenance and repair costs and vehicle dispositions as required by the State Fleet Plan.
As a result of not reporting vehicle information to TxFS as required, TxDOT’s vehicle fleet information in TxFS was not current as of March 2018.
Prior to October 2017, TxDOT did not consistently report accurate and complete maintenance and repair costs to TxFS, as required by the State Fleet Plan.
For example, for May 2017, TxDOT did not report any monthly maintenance costs because that information did not upload properly into TxFS and TxDOT did not identify and
correct that error.
TxDOT had a process to update TxFS when disposing a vehicle; however, that process did not ensure that (1) the net disposal proceeds were correctly recorded and
(2) the final mileage was consistently recorded, as required by the State Fleet Plan.
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