For the three competitive procurements tested, the Commission based its award decisions on the recommendations made by its staff. In making those recommendations,
staff from the Commission’s purchasing, procurement, and legal departments developed and submitted to the executive commissioner a memorandum for each procurement that
described the evaluation process followed including a summary of the scoring and evaluation results. Auditors determined that the memorandums provided a reasonable
justification for the recommendation made to the executive commissioner.
While the Commission’s award decisions were reasonable based on the recommendations that it received, auditors identified in a prior audit significant weaknesses
with the Commission’s evaluation scoring process for 2 (67 percent) of the 3 competitive procurements tested. Those two procurements were for (1) business process
redesign services and (2) the Provider Management and Enrollment System. For additional information about the evaluation scoring process for those two procurements,
see An Audit Report on Scoring and Evaluation of Selected Procurements at the Health and Human Services Commission (State Auditor’s Office Report No. 18-038, July 2018).
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