A Performance Audit
An Audit Report on Motor Vehicle Crime Prevention at the Department of Motor Vehicles
The Motor Vehicle Crime Prevention Authority (Authority) at the Department of Motor Vehicles (Department) had processes in place to ensure that it awarded, administered, and monitored grants in accordance with applicable requirements. However, it should strengthen certain administration and monitoring processes to ensure that grantees use grant funds properly and that reimbursements are supported, reasonable, and allowable. Additionally, it should develop policies and procedures for its Grant Management and Tracking System. The Authority had processes in place to ensure that it complied with certain statutory requirements for financial management, including limitations on administrative expenses.
The Department implemented controls to help prevent fraud and criminal activity related to the production and use of temporary vehicle tags. However, it should limit access to current employees and limit administrative roles to appropriate personnel in the webDEALER system.
Grant Award Process
The Authority established adequate processes for reviewing applications and awarding grants.
Grant Administration and Monitoring
The Authority’s grant administration and monitoring processes did not always ensure that grantees used grant funds properly and reimbursements were supported, reasonable, and allowable.
The Authority’s Information Technology System
The Authority did not have information technology policies and procedures to ensure that Grant Management and Tracking System user access management, change management, or reviews of backup data recovery reports are performed effectively.
Temporary Vehicle Tags
The Department implemented certain actions related to recommendations from a June 2022 internal audit of its licensing and monitoring process for temporary vehicle tags. Implementation of additional controls recommended in the internal audit report is ongoing.